Administrative Assistant
If you are looking for a meaningful role with a company that has an excellent culture, please apply! We are on a mission to create meaningful relationships for life. Famous Supply has a strong culture that encourages all team members to work hard, be challenged, and deliver the Perfect Order to our customers.
The Administrative Assistant will play an integral part of our Distribution Center Operations. This role will interact directly with customers, vendors, drivers, and many internal departments throughout the organization. This person will ensure that dock scheduling is completed correctly, close out PO receipts, validate records, answer phone calls and emails, and various other general office business functions. This role will also aid in recruiting, phone screening, interview scheduling, and ensure visitors feel warmly welcomed, and know where to go when coming into the building.
If you are a people person with great energy and enthusiasm, please consider applying for this position and thriving with Famous!
Primary Job Responsibilities:
- Answer phone calls and emails
- Schedule inbound trucks according to receiving hours and priority of material
- Data validation
- Active participation in screening applicants and scheduling interviews
- Keep office area and tasks clean and organized physically and systematically
- Receive and process payments
- Oversee DC message folder to facilitate information
- Research system transactions as needed for problem solving
- Invoice, PO receipt, and payment reconciliation
- Onboarding Coordination
- Execute order changes as needed
- Addressing receiving disputes such as wrong items, shortages, overages, etc…
- Any other various project work and general business tasks that arises to support the DC operations
- Provide support with any other general office tasks as needed
- Previous office admin experience
- General computer skills
- Microsoft Office Suite (Outlook, Excel, Word)
- Ability to work with many different departments and types of people
- Excellent communication skills
- Very detail oriented
- Mindset of seeing something that can be fixed or made better, and working to improve things
- Customer Service
- Organized
- Strong sense of urgency
- High School Diploma/GED
- Accounts receivable and payable
- Human Resources interest or background
- Associates level degree or higher
What Makes Us Famous!
- Health, Vision, and Dental Insurance
- Paid Time Off (Vacation and Holidays)
- Paid Maternity and Paternity Leave
- 401K Employer Match
- Bonus Opportunity
- Strong Culture through our 40 Fundamentals
- Family Atmosphere
- Health and Wellness Coaching
- Fitness Reimbursement Program
- Associate Referral Bonus Program
- Learning and Development Opportunities
- Leadership Development Program
- Career Growth Opportunities
Famous Supply is a wholesale distributor committed to serving contractors, builders and remodelers in the HVAC, Plumbing, Building Products, Lighting, and Industrial/PVF segments.
Since 1933, Famous has been a family-owned business that treats its associates like family. Our 5 Core Values are Family, Trust, Communication, Teamwork, and Continuous Improvement. We bring those Core Values to life every day by practicing our 40 Fundamentals for Living the Famous Way (https://famous-supply.com/famous-40-fundamentals/)!
To learn more about what makes us Famous, visit Famous-Supply.com!
We continually strive to create a diverse work culture and seek applicants from all backgrounds to ensure we hire the best, most creative talent on our team. Famous Supply provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, genetic information, military service, or veteran status, or other legally protected characteristic under federal, state and local law, and prohibits discrimination and harassment of any type. Applicants must be lawfully authorized to work in the United States.